If you’ve been looking into veterinary AI scribes, you’ve probably noticed that comparing prices isn’t as simple as checking the monthly subscription fee. One company charges per veterinarian, another offers a flat rate for the whole practice, and some limit how many notes you can generate.
So, how does veterinary AI scribe pricing work, and what should you look for before choosing a plan? Let’s take a look.
ScribbleVet is an AI-powered veterinary scribe that turns appointments, calls, and dictation into detailed medical records. Try it free for 14 days.
What Affects Veterinary AI Scribe Costs?
The cost of a veterinary AI scribe depends on how many people need access, how many notes you generate, and which features are included in your subscription. Most providers use one of a few common pricing models:
Per-User or Per-Veterinarian Pricing
With this model, you pay a monthly or annual fee for each veterinarian or user who needs access. For a solo veterinarian, the cost is fairly straightforward. In a multi-veterinarian practice, though, the total depends on how many people need paid accounts.
As your practice grows and you add more veterinarians and staff, per-user pricing can become increasingly expensive. If your technicians collect histories, document appointments, or help with callbacks, those extra paid accounts can add up quickly. Some providers do offer multi-veterinarian discounts, which can help offset those costs.
Flat-Rate or Practice-Wide Pricing
Some AI scribes charge a fixed monthly fee for the entire practice rather than per veterinarian. This can make costs more predictable for larger teams, particularly if you regularly have relief veterinarians who need access without adding another paid seat.
However, some plans may still limit the number of users, notes, or features included. And for smaller practices, or those where only one or two veterinarians use the scribe regularly, a flat rate could mean paying for more access than you actually need.
Plans With Note Limits
Some subscriptions include a set number of SOAP notes per month. If you exceed that limit, you may need to pay for additional notes or upgrade to a higher-tier plan.
If you’re seeing 15 appointments a day, that could mean around 300 SOAP notes over 20 working days, assuming one note per appointment. A plan that includes 100 notes might be enough for someone working part-time, but not for a full-time veterinarian.
Note limits aren’t the only restriction to watch for. Some subscriptions also reserve features like medical record summarization and client call documentation for higher-tier plans.
Are Free Veterinary AI Scribes Worth It?
Some veterinary PIMS include AI scribing at no additional cost, while other standalone AI scribe providers offer free plans. Whether a free veterinary AI scribe is worth using depends on what it offers and how well it handles your documentation.
Free options may have limits on note volume, customization, or available features. A dedicated veterinary AI scribe may offer more extensive tools, from summarizing patient histories to documenting client calls and creating discharge instructions.
Some companies also use different AI models across their free and paid plans, which can affect how well they handle veterinary terminology, medication names, and clinical findings. A free plan doesn’t necessarily produce worse notes. But if you’re regularly correcting terminology, adding missed findings, or reorganizing sections, the editing time could outweigh what you’re saving.
It’s also important to know whether free users receive ongoing AI model improvements and new features, or whether those updates are reserved for paid subscribers.
An AI scribe can do more than help you finish your own notes faster. Read Why Every Veterinarian in Your Practice Needs an AI Scribe to see how having more veterinarians using one can benefit the whole team.
What Else Are You Getting for the Price?
SOAP notes are usually the main reason veterinarians start looking into AI scribes. But there’s plenty of documentation outside the exam room, too, from reviewing lengthy referral histories to documenting client phone calls or finishing dental charts after a COHAT.
Depending on the product and plan, here’s what else to look for:
- Additional features: Does the subscription include tools beyond SOAP notes, or are they available only with an upgrade?
- Customization: Can you customize templates for different cases? Are specialized features, such as dental charts, included?
- PIMS compatibility: How easily can you transfer notes into your PIMS?
- Team access: Can technicians and support staff use the scribe without additional fees?
Why You Should Try an AI Scribe Before Subscribing
Pricing pages and feature lists won’t tell you how well veterinary scribe software handles your appointments. Most AI scribes offer a free trial period where you can try their full feature set to see if it will suit your workflow.
If you’re comparing several products, try running the same fictional appointment recording through each one, provided they support audio uploads.
Look at what each note captures, what it misses, and how much editing you need before it’s ready for the medical record. A note that generates quickly doesn’t necessarily save you time if you spend another 15 minutes correcting it.
Test each product during a regular workday, too, following your practice’s consent and privacy requirements. A standardized recording won’t tell you how easy the scribe is to use during appointments or how quickly you can transfer notes into your PIMS.
For more help comparing your options, we’ve put together a free Veterinary AI Scribe Evaluation Checklist to use during your trial.
What Do You Get With ScribbleVet?
ScribbleVet offers two plans for different documentation needs, both using its strongest veterinary-specific AI models:
- Essential: Includes 150 SOAP notes per month, plus limited access to Care Cards, client emails, and visual dental charts. Also includes veterinary-specific AI, multilingual support, and one-click PIMS transfers. Additional SOAP notes are available for purchase.
- Unleashed: Includes everything in Essential, plus unlimited customizable SOAP notes and templates, and free access for veterinary technicians and support staff. Pricing is per veterinarian, with monthly and annual billing options.
Explore ScribbleVet’s plans and pricing.
Unleashed gives you full access to all of ScribbleVet’s features, so you can:
- Summarize patient histories with Record Review
- Create visual discharge instructions with Care Cards, plus client emails and referral letters
- Document phone calls with Direct Dial
- Access Plumb’s drug information and dosing guidance directly in your notes
Essential is a good starting point for practices introducing AI scribing or for relief veterinarians who don’t need unlimited notes. Unleashed is better suited to veterinarians using ScribbleVet every day and practices that want the whole team to benefit.
According to ScribbleVet user data, users save more than 78 minutes per shift on documentation. Depending on the practice, that could mean less overtime, more time for patient appointments, or simply getting through the day’s records without staying late.
Find the Right Veterinary AI Scribe for Your Practice
The cheapest subscription isn’t necessarily the best fit. How many notes you generate, who needs access, and how much editing you still have to do can all affect whether a plan is worth paying for.
The best way to find out is to try it. Every ScribbleVet account starts with a free 14-day trial using its strongest veterinary-specific AI model, so you can test it with your everyday appointments before subscribing.
