You put a lot into every appointment, from assessing the patient to talking through the plan with the client. But unfortunately, the work doesn’t end when the visit does. After almost every appointment, there’s still a SOAP note to finish, a drug dose to double-check, and client instructions to draft, all while the next client is waiting. As that list grows with every patient, it’s easy to end up finishing records after hours.
But with Plumb’s embedded directly into ScribbleVet, much of that work is already underway when the appointment ends. Here’s how that looks in a routine case.
ScribbleVet is a veterinary AI scribe with built-in Plumb’s drug guidance. Try it during your next appointment. Start your free 14-day trial.
Meet Millie
Millie is a 13-year-old domestic shorthair who comes in for PU/PD/PP and continued weight loss. Her exam and lab work support a diagnosis of hyperthyroidism, so you talk through treatment options with your client.
Like most cats, Millie doesn’t like taking pills, so you decide on transdermal methimazole. Since this is a new diagnosis for Millie and your client has lots of questions, you spend some time explaining how to rub medicine on Millie’s ears, what adverse effects to watch for, and when to return for follow-up lab work.
When Millie’s appointment ends, you’ve got the full history, exam, assessment, treatment plan, and monitoring discussion to document. You also need to make sure there are clear instructions to take home, so all the humans that care for Millie are on the same page. That would be a lot to squeeze in before the next room or have waiting for you at the end of the day. But lucky for you, ScribbleVet has been listening and working in the background, capturing the conversation and organizing what comes next.
Turn the Visit Into a SOAP Note
ScribbleVet is veterinary AI software that records the conversation during the appointment and turns it into a clinical note. Its veterinary-specific models are hand-trained to recognize medications, clinical terminology, and common findings while filtering out small talk and unrelated conversation.
As you talk through Millie’s history, test results, treatment plan, and follow-up, ScribbleVet captures the relevant details. When the appointment ends, it organizes them into a SOAP note with the history, assessment, medication plan, monitoring recommendations, and next steps ready for review. Because methimazole comes up during the visit, ScribbleVet also brings up the relevant Plumb’s drug monograph alongside the note.
Curious how ScribbleVet handles accuracy, consent, customization, and busy clinic noise? Read ScribbleVet FAQ: Everything You Need to Know When Starting to Use an AI Scribe.
Check Drug Details Without Leaving the Note
When a medication comes up during the appointment, ScribbleVet automatically brings up the relevant information from Plumb’s alongside the note. You can review dosing, dosage forms, interactions, adverse effects, prescriber highlights, and other key details without opening another resource. Even with a medication you know well, it’s useful to have dosing, monitoring, and safety details right beside the note.
Once you’ve confirmed the medication plan, you can make any needed updates and complete the medical record. The final note documents the decision to start transdermal methimazole, the instructions discussed with Millie’s owner, what to monitor at home, and the plan for follow-up testing.
Send Clients Home With a Clear Plan
ScribbleVet can then use the appointment details to create a client email, discharge summary, or Care Card. A client email works well for a quick follow-up, a discharge summary gives the full plan in writing, and a Care Card presents the key details in a visual, easy-to-scan format with medication checklists, monitoring goals, and follow-up steps. If none of those options speak to you and you’d prefer your discharges in an alternative format, ScribbleVet makes it easy to customize the documentation you send home with clients.
For Millie, you choose a Care Card so her owner has a clear summary of how to apply the methimazole, what changes to watch for, and when to return for follow-up testing.
Add Medication Guidance From Plumb’s
You also send Millie’s owner the Plumb’s client drug handout for methimazole. It answers common questions about what the medication is used for, how to give it, possible side effects, missed doses, storage, precautions, and when to call the veterinary team.
Because Millie is receiving a transdermal formulation, you also include the How to Give Transdermal Medications administration guide. It walks her owner through preparing the application site, applying the medication safely, alternating sites, wearing gloves, and knowing when to contact the veterinarian.
Together, the Care Card and Plumb’s handouts give Millie’s owner a clear treatment plan, step-by-step application guidance, and a better sense of what to watch for at home.
See why client education can break down after prescribing and what veterinary teams can do to close the gap. Read Why Veterinary Client Education Often Falls Short After Prescribing.
From Exam Room to Finished Follow-Up
Before you need to move on to the next appointment, Millie’s record is complete, her medication plan has been checked, your client has the information they need for treatment and follow-up, and you leave with less waiting for you at the end of the day.
Ready to spend less time rebuilding visits after they end? Start your free 14-day trial of ScribbleVet.
